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Guide for Photographers

A practical walkthrough of Onie Studio tailored to the photography workflow — from first inquiry to final gallery delivery.

Your Typical Workflow​

Inquiry → Quote → Contract + Deposit Invoice → Session → Final Invoice → Gallery Delivery

Onie Studio supports every step.

Step 1: Capturing Inquiries​

When a new inquiry comes in:

  1. Create a Client with their name, email, and wedding/shoot date
  2. Set their status to Lead
  3. Add notes about what they're looking for

Step 2: Sending a Quote​

Before committing to a price, send a quote:

  1. Go to the client → Create Quote
  2. Add your packages (e.g., "Full Day Coverage — $2,500")
  3. Add optional add-ons (second shooter, albums, prints)
  4. Set an expiry date (7 or 14 days is common)
  5. Click Send

Step 3: Booking with Contract + Deposit​

When the client accepts the quote:

  1. Convert the quote to an invoice — set it as a deposit (e.g., 50% due now)
  2. Create a contract using your wedding or portrait template
  3. Send both at once — client signs the contract and pays the deposit

Step 4: Session Day​

The session is in your calendar. On the day:

  • Mark the session status as In Progress
  • Add any notes about the day

Step 5: Final Invoice & Delivery​

After the session:

  1. Create the final invoice for the remaining balance
  2. Once paid, use File Delivery to share the gallery link or ZIP file
  3. Mark the session as Delivered

Workflow Automation Suggestions​

Set up these workflows to save time:

  • After booking confirmed → send a session preparation guide email (3 days before)
  • After session → send a thank-you + request for review (2 days after)
  • After gallery delivered → send a "your gallery is ready!" email